FY 2010 Strategic PlanThe following special objectives and ongoing tasks have been eliminated or significantly scaled back due to budget restraints: • Deaccession books not core to the department’s collecting policy • Create microfilm or digital copies of records that are fragile, of historical or financial important, and subject to frequent use • Expand quantity of digital collections accessible through CONTENTdm • Provide periodic workshops public workshops on research and use of collections • Research, write, and produce media content for new museum • Participate in Year of Alabama History campaign through announcement of 1867 Voter Registration books and other events. • Offer periodic programs for teachers and classrooms using distance learning technology • Provide statewide workshops in the care, preservation, and use of historical records and artifacts • Provide quarterly IT training to employeesAlabama Department of Archives and HistoryADAH_7bcfe406-a1b5-11df-bcd5-cb547a64ea2a_7bcfee24-a1b5-11df-bcd5-cb547a64ea2a_7bcff09a-a1b5-11df-bcd5-cb547a64ea2aCollectionsIdentify, appraise, and acquire books, records, and artifacts that document Alabama history and are appropriate to the department's collections._7bcff23e-a1b5-11df-bcd5-cb547a64ea2a1State of AlabamaMuseum ExhibitsAcquire materials to support the development of the new museum exhibits in accordance with the department's acquisitions plan_7bcff2e8-a1b5-11df-bcd5-cb547a64ea2a1.1New RegistrarComplete transition of new registrar_7bcff37e-a1b5-11df-bcd5-cb547a64ea2a1.2Gubernatorial and Constitutional Officer RecordsPrepare for receipt of records of Governor and other constitutional officers at end of quadrennium_7bcff414-a1b5-11df-bcd5-cb547a64ea2a1.3GovernorConstitutional OfficersMicrofilm and Digital CollectionsInform newspaper publishers that microfilming program is ending; explore options for digital collection_7bcff4c8-a1b5-11df-bcd5-cb547a64ea2a1.4Newspaper PublishersGifts of Records and ArtifactsContact and work with prospective donors regarding potential gifts of records and artifacts to the department_7bcff55e-a1b5-11df-bcd5-cb547a64ea2a1.5Prospective DonorsOngoing TaskRecords and ArtifactsAcquire, document, and acknowledge all records and artifacts received by the department_7bcff5fe-a1b5-11df-bcd5-cb547a64ea2a1.6Ongoing TaskCataloging, Management, and PreservationCatalog, manage, and properly preserve records and artifacts in the department=s custody._7bcff69e-a1b5-11df-bcd5-cb547a64ea2a2Wallace CollectionComplete inventory and continue initial processing of the Wallace Collection_7bcff73e-a1b5-11df-bcd5-cb547a64ea2a2.1Wallace A/V DatabaseVolunteers complete Wallace a/v database project_7bcff7de-a1b5-11df-bcd5-cb547a64ea2a2.2VolunteersWallace Collection AgreementEnsure compliance with Wallace Collection agreement_7bcff888-a1b5-11df-bcd5-cb547a64ea2a2.3Folklife Archivist GrantOversee implementation of folklife archivist grant in conjunction with Alabama Folklife Association and State Council on the Arts_7bcff932-a1b5-11df-bcd5-cb547a64ea2a2.4Alabama Folklife Association Alabama State Council on the ArtsPeDALSParticipate in Persistent Digital Archives and Libraries System (PeDALS) program for development of an electronic records system for ingesting state records._7bcff9dc-a1b5-11df-bcd5-cb547a64ea2a2.5New AcquisitionsInventory and provide preliminary descriptions of all newly acquired materials_7bcffa90-a1b5-11df-bcd5-cb547a64ea2a2.6Ongoing TaskOnline Finding AidsArrange, describe, and create online finding aids for all materials held by the department_7bcffb44-a1b5-11df-bcd5-cb547a64ea2a2.7Ongoing TaskCollection Management and PreservationManage and preserve the collections of the department_7bcffbf8-a1b5-11df-bcd5-cb547a64ea2a2.8Ongoing TaskCollection SecurityEnsure security for the collections and the department as a whole_7bcffcb6-a1b5-11df-bcd5-cb547a64ea2a2.9Ongoing TaskStolen ItemsMonitor auction sites and other sales markets to identify items stolen from the department’s collections (registrar)_7bcffd74-a1b5-11df-bcd5-cb547a64ea2a2.10Ongoing TaskAnnual ReviewsProvide annual reviews of collection-care, disaster-response, emergency, and security procedures to staff_7bcffe28-a1b5-11df-bcd5-cb547a64ea2a2.11Ongoing TaskE-Records PreservationExpand and strengthen agency electronic records preservation program_7bcffedc-a1b5-11df-bcd5-cb547a64ea2a2.12Ongoing TaskAccessProvide access to records and artifacts in the department's custody and general reference information regarding Alabama history and government._7bcfff9a-a1b5-11df-bcd5-cb547a64ea2a3Nineteenth-Century Legislative RecordsComplete the digitization of nineteenth-century legislative records_7bd0008a-a1b5-11df-bcd5-cb547a64ea2a3.1Research AssistanceProvide research assistance for visitors, and in response to mail, email, and telephone requests_7bd00152-a1b5-11df-bcd5-cb547a64ea2a3.2Public WorkshopsProvide occasional public workshops on research and use of collections._7bd00210-a1b5-11df-bcd5-cb547a64ea2a3.3Ongoing TaskInterlibrary Loan ProgramSupport the Interlibrary Loan program_7bd002d8-a1b5-11df-bcd5-cb547a64ea2a3.4Ongoing TaskCONTENTdmAdd digital collections to CONTENTdm_7bd00396-a1b5-11df-bcd5-cb547a64ea2a3.5Ongoing TaskOnline ContentWork with online content providers to make additional collections accessible through commercial providers_7bd0045e-a1b5-11df-bcd5-cb547a64ea2a3.6Commercial Online Content ProvidersOngoing TaskAlabama HistoryPromote an improved awareness and understanding of Alabama history with special concentration on history education in Alabama schools, museum exhibits, continued enhancement of the department's website, and general programs of public interest._7bd0051c-a1b5-11df-bcd5-cb547a64ea2a4Alabama SchoolsMuseum of AlabamaComplete and install Phase I of Museum of Alabama_7bd005f8-a1b5-11df-bcd5-cb547a64ea2a4.1Phase I ExhibitsPlan opening and promotion for Phase I exhibits_7bd006c0-a1b5-11df-bcd5-cb547a64ea2a4.2Educational ProgramsPlan educational programs for Phase I exhibits and for use during installation_7bd00792-a1b5-11df-bcd5-cb547a64ea2a4.3Grant OpportunitiesInvestigate federal grant opportunities for museum fabrication_7bd00864-a1b5-11df-bcd5-cb547a64ea2a4.4Alabama History Education InitiativeCooperate with partner agencies in seeking funding for the Alabama History Education Initiative_7bd00940-a1b5-11df-bcd5-cb547a64ea2a4.5Partner AgenciesMalone Family Foundation GrantImplement Malone Family Foundation grant for Alabama History Education Initiative_7bd00a44-a1b5-11df-bcd5-cb547a64ea2a4.6Web SiteWork with each program area to review and revise content of Web site pages and to improve site functionality._7bd00b20-a1b5-11df-bcd5-cb547a64ea2a4.7Alabama GuideAdminister distribution of The Alabama Guide._7bd00bfc-a1b5-11df-bcd5-cb547a64ea2a4.8Year of Alabama HistoryParticipate in Year of Alabama History campaign through Archives Week activities and special ArchiTreats series._7bd00cd8-a1b5-11df-bcd5-cb547a64ea2a4.9Distance-LearningOffer program for teachers and classrooms using distance-learning technology._7bd00dbe-a1b5-11df-bcd5-cb547a64ea2a4.10TeachersBecoming Alabama PlanningParticipate in planning for statewide Becoming Alabama emphasis_7bd00ea4-a1b5-11df-bcd5-cb547a64ea2a4.11Becoming Alabama ConferencePlan for launch conference for Becoming Alabama in late 2010_7bd00f94-a1b5-11df-bcd5-cb547a64ea2a4.12Alabama History DocumentaryPlan and seek funding for Alabama history documentary with APT_7bd0107a-a1b5-11df-bcd5-cb547a64ea2a4.13Vistor Educational ExperienceProvide a meaningful educational experience for student groups who visit the Archives_7bd0116a-a1b5-11df-bcd5-cb547a64ea2a4.14Student GroupsOngoing TaskInterpretive ExhibitsMaintain existing interpretive exhibits_7bd0125a-a1b5-11df-bcd5-cb547a64ea2a4.15Ongoing TaskVisitor AssistanceProvide assistance and support for general visitors to the department_7bd0134a-a1b5-11df-bcd5-cb547a64ea2a4.16VisitorsOngoing TaskPublic ProgramsOrganize and provide public programs about Alabama history_7bd01444-a1b5-11df-bcd5-cb547a64ea2a4.17Ongoing TaskWebsiteMaintain, update, and continue to build the department's website_7bd0153e-a1b5-11df-bcd5-cb547a64ea2a4.18Ongoing TaskOther OrganizationsAssist and support the work of other organizations promoting Alabama history_7bd01638-a1b5-11df-bcd5-cb547a64ea2a4.19Other OrganizationsOngoing TaskWorkshops and TrainingProvide workshops and training opportunities for teachers of Alabama history_7bd01732-a1b5-11df-bcd5-cb547a64ea2a4.20Teachers of Alabama HistoryOngoing TaskRecords and Artifacts AssistanceAssist state agencies, local governments, and local history organizations in the proper care of records and artifacts of historic value._7bd01836-a1b5-11df-bcd5-cb547a64ea2a5Local Archives Re-grant ProgramApply for and implement second round of local archives re-grant program through Historical Records Advisory Board_7bd01930-a1b5-11df-bcd5-cb547a64ea2a5.1Historical Records Advisory BoardLegislationWork with Legislative Reference Service and allied organizations to develop and secure passage of legislation to strengthen Alabama public records laws_7bd01a3e-a1b5-11df-bcd5-cb547a64ea2a5.2Legislative Reference ServiceIMLS GrantParticipate in IMLS grant received by Mid-Gulf Coast Collaborative for Continuing Education in Archives Management on the care and handling of local records_7bd01b42-a1b5-11df-bcd5-cb547a64ea2a5.3Mid-Gulf Coast Collaborative for Continuing Education in Archives ManagementIMLS Connecting Collections Planning GrantParticipate in IMLS Connecting Collections planning grant administered by Alabama Historical Commission._7bd01c50-a1b5-11df-bcd5-cb547a64ea2a5.4Alabama Historical CommissionLocal Court RecordsAssess the status of local court records and develop a long-term strategy for their preservation_7bd01d5e-a1b5-11df-bcd5-cb547a64ea2a5.5IPER ProjectParticipate in FEMA-funded IPER Project for emergency-preparedness training_7bd01e76-a1b5-11df-bcd5-cb547a64ea2a5.6FEMALoose Records ProjectComplete arrangement and preservation for remaining counties in Loose Records Project_7bd01f84-a1b5-11df-bcd5-cb547a64ea2a5.7State Records CenterOperate the State Records Center as a self-supporting enterprise_7bd020a6-a1b5-11df-bcd5-cb547a64ea2a5.8Ongoing TaskPublic AwarenessPromote a better public awareness of the need for and ways of caring for Alabama=s historical records and artifacts_7bd021c8-a1b5-11df-bcd5-cb547a64ea2a5.9Ongoing TaskRecords SupportSupport the work of the State Records Commission, the Local Government Records Commission, and the Historical Records Advisory Board_7bd022e0-a1b5-11df-bcd5-cb547a64ea2a5.10Alabama State Records CommissionAlabama Local Government Records CommissionAlabama Historical Records Advisory BoardOngoing TaskInformationProvide information to those who contact the department for assistance in the care of records and artifacts_7bd02402-a1b5-11df-bcd5-cb547a64ea2a5.11Ongoing TaskAlabama Government Agencies and Local OrganizationsProvide support service to government agencies and local organizations in the management of all formats of historical records and artifacts_7bd02524-a1b5-11df-bcd5-cb547a64ea2a5.12Alabama Government AgenciesAlabama Local OrganizationsOngoing TaskService Improvement and ExpansionSupport the improvement and expansion of department services through a development program._7bd02646-a1b5-11df-bcd5-cb547a64ea2a6Museum FundingRaise $6 million in private, state, and federal funds for the new museum_7bd027a4-a1b5-11df-bcd5-cb547a64ea2a6.1Alabama Local OrganizationsFoundation RecordsConvert Foundation records to Quickbooks_7bd028e4-a1b5-11df-bcd5-cb547a64ea2a6.2Financial Management ProceduresFormalize financial management procedures for the Friends and the Foundation_7bd02a1a-a1b5-11df-bcd5-cb547a64ea2a6.3FoundationFriendsFriends MembershipIncrease Friends membership_7bd02b50-a1b5-11df-bcd5-cb547a64ea2a6.4FriendsLegislative SupportStrengthen efforts to secure legislative support_7bd02c90-a1b5-11df-bcd5-cb547a64ea2a6.5Members of the Alabama LegislatureOngoing TaskPublic AwarenessIncrease public awareness of and support for the work of the Archives, working with the Friends and the Foundation_7bd02dc6-a1b5-11df-bcd5-cb547a64ea2a6.6FriendsThe FoundationOngoing TaskFriends of the Alabama ArchivesProvide support for the work of the Friends of the Alabama Archives_7bd02f06-a1b5-11df-bcd5-cb547a64ea2a6.7Friends of the Alabama ArchivesOngoing TaskAlabama Archives and History FoundationProvide support for the work of the Alabama Archives and History Foundation_7bd03046-a1b5-11df-bcd5-cb547a64ea2a6.8Alabama Archives and History FoundationOngoing TaskAlabama Academy of HonorProvide support for the Alabama Academy of Honor_7bd03186-a1b5-11df-bcd5-cb547a64ea2a6.9Alabama Academy of HonorOngoing TaskAdministrative Operations and CapabilitiesImprove administrative operations and capabilities within the department to ensure the effective achievement of the above goals._7bd032c6-a1b5-11df-bcd5-cb547a64ea2a7Stonewall Jackson FundComplete and implement new administrative procedures for the Stonewall Jackson Fund_7bd03438-a1b5-11df-bcd5-cb547a64ea2a7.1Repairs and RenovationsSeek funding opportunities for repairs and renovations to fire alarm system, restrooms, electrical, HVAC, old stacks_7bd03582-a1b5-11df-bcd5-cb547a64ea2a7.2Board of TrusteesProvide information to and support for the Board of Trustees_7bd036cc-a1b5-11df-bcd5-cb547a64ea2a7.3Board of TrusteesOngoing TaskPlanning ProcessesContinue the department's planning processes_7bd038c0-a1b5-11df-bcd5-cb547a64ea2a7.4Ongoing TaskRepresentationRepresent the department in outside functions for which the department has a statutory responsibility_7bd03a0a-a1b5-11df-bcd5-cb547a64ea2a7.5Ongoing TaskBudgets and ReportsComplete budgets and other reports in compliance with state requirements_7bd03b5e-a1b5-11df-bcd5-cb547a64ea2a7.6Ongoing TaskVolunteer ProgramCoordinate the department's volunteer program_7bd03cb2-a1b5-11df-bcd5-cb547a64ea2a7.7VolunteersOngoing TaskLAN and Information SystemsManage the department's LAN and coordinate information systems_7bd03e10-a1b5-11df-bcd5-cb547a64ea2a7.8Ongoing TaskPersonnel ManagementCoordinate personnel management_7bd03f32-a1b5-11df-bcd5-cb547a64ea2a7.9Ongoing TaskAdministrative Support ServicesProvide administrative support services for the department_7bd04090-a1b5-11df-bcd5-cb547a64ea2a7.10Ongoing TaskStaff DevelopmentPromote continuing staff development_7bd041b2-a1b5-11df-bcd5-cb547a64ea2a7.11Ongoing TaskConstituent SatisfactionTrack constituent satisfaction through survey devices and respond to concerns_7bd042de-a1b5-11df-bcd5-cb547a64ea2a7.12ConstituentsOngoing TaskEmergency Response and Safety TrainingProvide regular emergency response and safety training to staff_7bd04446-a1b5-11df-bcd5-cb547a64ea2a7.13StaffOngoing TaskMedical Emergency ResponseMaintain medical emergency response capabilities and certifications_7bd04572-a1b5-11df-bcd5-cb547a64ea2a7.14Ongoing TaskPublic AwarenessPromote public awareness of the programs and activities of the Department_7bd046a8-a1b5-11df-bcd5-cb547a64ea2a7.15Ongoing Task2009-10-272010-08-06http://www.archives.alabama.gov/FY09%20Strategic%20Plan%20080902%20(2).pdfOwenAmburOwen.Ambur@verizon.net